Flex StaffingPlus

A seamless, integrated solution that creates a better experience for Flex customers and their crews.

ACTIVATE YOUR 30-DAY FREE TRIAL NOW

Cody Volk​

General Manager​

FM Systems

“With Flex Staffing Plus, I was able to inquire about four roles on one show and six on another, receive responses, and confirm the jobs within ten minutes. With just a few button clicks.”

Effortlessly Handle Event Staffing

Flex StaffingPlus was designed to save time and minimize frustration by removing the bottleneck caused by traditional manual crew sourcing. Key features include:

Availability Inquiry

We’d love to show you how Flex can be customized to fit your organization’s operations and needs. Our experienced team members will work with you to understand how you can leverage flex in your organization and answer any questions you may have.

Job Offers

Once freelancers are confirmed available, Flex StaffingPlus users can instantly send job offers with a single click.

Call Times

Enhancing generic start and end dates, Flex StaffingPlus provides for specific call and end times for each freelancer, and generates finished daily Call Sheets.

Purchase Orders

Flex StaffingPlus allows users to automatically generate Purchase Orders from the staffing line item of each job.

Gantt View

Flex StaffingPlus loads any job into Flex that requires staffing resources with Gantt view.

Real Time Notifications

Receive real time notifications to responses to job inquiries and job offers from within Flex or via email.

Introducing Flex StaffingPlus

Chris Stein

Chief Executive Officer

Flex Rental Solutions

“The Pandemic changed the way the event industry manages their workforces and staffs their jobs. And when we hear our customers have a bottleneck or pain point preventing them from achieving more success, we want to help them solve it.”

Recognize the benefits of Flex StaffingPlus

All-In-One Solution

Inquire about availability and send offers from within Flex. Save hours of reaching out individually to fill a role.

At-a-Glance

Inquire about availability and send offers from within Flex. Save hours of reaching out individually to fill a role.

Simplify Workflow

Inquire about availability and send offers from within Flex. Save hours of reaching out individually to fill a role.

Pricing

Introductory pricing now extended until December 31st!

Start now with a 30-day free trial! Continue with our introductory pricing offer of $100 per month, including all StaffingPlus features and unlimited contact inquiries, through December 31, 2024.

Flex StaffingPlus Demo

Watch a recording of the Feb 28 Launch Webinar, presented by our own Branden Rosenlof – Product Manager for Flex StaffingPlus.

Ready for some extra credit?

Check out our Introduction to Flex StaffingPlus!

Frequently Asked Questions

Can I send SMS / text messages instead of emails?
The initial release of Flex StaffingPlus will not include the ability to send SMS / text messages from Flex. But we are currently looking into the best way to implement this functionality.
Can I edit daily shifts / call times in bulk?

Yes! This will be functionality that is included as part of the daily call times feature.

Can the emails we send include venue info, other dates and times, etc.?

Yes, the emails you send from Flex StaffingPlus are based on customizable email templates, just like you are used to with other emailing functionality in Flex. You can add a variety of field types (load in dates, client info, addresses, etc.) to your email templates so you can communicate relevant information to your contacts.

Can there be multiple job inquiries or offers in one email?

Not at this time, but we have heard this request a few times now and it sounds like something that would be very useful. Our product team is looking into how we could implement this.

We recently improved this functionality by adding a “Reply To” address field on the staffing email templates. So the email will still come from flexstaffingplus@flexrentalsolutions.com, but you can add your own “Reply To” email so if the contractor replies directly to the email it will go to that address.

What filtering options are on the Staffing Dashboard? Status filters? Job filters? Role filters?

The Staffing Dashboard uses standard text filters and date filters that allow you to narrow down the results that show. And based on recent feedback, we also added status filtering so you can choose which statuses show.

How do I communicate changes to any contact who has already been sent an inquiry or offer? Or who has been staffed?

You can send multiple emails to a contact at any point during the staffing process, and the email will show with the latest information about the job. We’re always looking for ways to improve this process and would love to chat with some of you about how we can make things more fluid and easy.

Can a freelancer provide their availability in other ways besides responding to an inquiry?

This will not be functionality that is included in the initial release of Flex StaffingPlus, but it is one of the top requests we have heard from our early adopters. It is currently a top priority for us to research and implement in a future release.

Can we change the name that contractors see when we email them (instead of them seeing an email from Flex StaffingPlus)?

Yes! In your staffing settings you can change the “Flex Staffing Email ‘From’ Name” setting to be your company name so it is more familiar to the people you send emails to.

What can I still do to staff a line without the StaffingPlus module enabled? Or for users who are not authorized to use StaffingPlus?

We did not remove any standard staffing functionality from Flex as part of the new StaffingPlus module. So everything you are used to doing now will still be available to you.

Can you still assign a contact to a role without sending an availability inquiry or offer?

Yes. Again, we did not remove any standard staffing functionality from Flex as part of the new StaffingPlus module. While the availability inquiry and offer features are meant to streamline your process and save you time, they are not required to do before assigning a contact to a role.

If I assign a full-time employee to a role, does that count as an inquiry?

It does not count for an inquiry. You can still assign a full-time resource or freelancer to a role as you do today in Flex.

For positions with a Qty larger than 1, does that count as multiple roles for pricing purposes? Or just one position, one charge? As an example, does a single line item with six stage hands count as one inquiry or six?

This would count as a single inquiry.

Can you schedule Shifts before you inquire or book a contact to the position?


Yes. At this point you can only schedule Shifts on a Crew Call, so you would have to use the Update Staffing Paperwork feature to get the role to a Crew Call. From there you can schedule Shifts, then send out availability inquiries or offers.